Privacy Policy

1. General

The MG Car Club is committed to safeguarding your privacy. The purpose of this Privacy Policy is to tell you what personal information the MG Car Club collects about you and the purposes for which it processes this information. This Privacy Policy does not apply to third party sites to which the MG Car Club web sites link.

This Privacy Policy applies to the MG Car Club as an entity that includes all Centres, Registers and Branches that collect and process personal data as part of the Club .

2. Information collected

We collect the following kinds of personal information.

Type of personal information	Description
Contact	Where you live and how to contact you. This includes name, address, email address, phone numbers.
Transactional	Details of payments you have made, but not card details.
Date of Birth	When we need to verify your age.
For Race Entries only
Documentary Data	Your MSA Licence number
Personal Relationships	Next of Kin details in case of accident.

This information will be used only for the purpose for which it is provided (Legitimate Interests), as described in Paragraph 3 below. Paragraph 8 below explains how you may inform the MG Car Club at any time if you wish to exercise your rights as a Data Subject. This may affect your ability to receive any of the defined benefits of membership of the MG Car Club.

We may collect personal information:

• When you complete a membership application form
• When you purchase goods from the Club.
• When you provide car details for inclusion in car Registers
• When you complete an event application form.
• When you are associated with a Register, Centre or Branch.
• When you subscribe to a newsletter or other communication.
• When you talk to us on the phone
• When you use our websites
• In emails and letters
• In member surveys

The MG Car Club will from time to time also collect information about you that does not reveal your identity. It will use this information for research or editorial purposes and occasionally for other internal purposes. At all times it will be used in aggregate form and will not be connected to any name, address or other personal identifying information.

3. Use of Personal Information

The MG Car Club processes personal information to:

• provide membership services. These include access to activities, information, advice and support for your MGs, including access to a list of trusted suppliers for parts and services, details of and discounts on regalia, parts, consumables and services, newsletters, discounted admission to Club events and many other shows and events during the year.
• send you the monthly Club magazine, Safety Fast! and the Trade Directory as a core part of membership.
• administer an event, contest, promotion, survey or other Club activity
• support Club activities, including Registers of cars, and local Natters.
• process transactions

It may also be used to:

• improve our websites (we continually strive to improve our website offerings based on the information and feedback we receive from you)
• improve customer service (your information helps us to more effectively respond to your customer service requests and support needs)
• send periodic communications relating to Club activities

The email address you provide for order processing may be used to send you information and updates pertaining to your order, in addition to receiving occasional related company news, updates, product or service information, etc. After a transaction is completed, your financial information (credit cards, bank details, etc.) will not be retained on our servers.

For events, we may publish some of your information in the programme and the results, which will be in the public domain.

Your information, whether public or private, will not be sold, exchanged, transferred, or given to any other company for any reason whatsoever, without your consent, other than for the express purpose of delivering the purchased product or defined service.

Personal data is only kept as long as is necessary to provide the defined services.

The MG Car Club may from time to time use your contact information to tell you about news on or events run by the MG Car Club or one of its Centres, Registers or Branches.

4. Disclosures 

The MG Car Club might disclose your information under strict terms of confidentiality and restriction of use to partners of the MG Car Club who supply services on behalf of the MG Car Club and who require to process personal data in order to provide such services. The MG Car Club will not disclose any of your personal information to any other third parties without your express consent.

We may share your information with the Motor Sports Association as required by its General Regulations for governing motor sport, with other MSA registered Clubs, and with medical personnel.

We will not otherwise pass on your information to third parties except as far as is necessary for their requirement to check you are a member of the club to give you preferential treatment at your request.

We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others rights, property, or safety.

5. Use of cookies

Cookies are small amounts of information that are sent to and stored on your computer. They are used to identify you when you visit our web sites and to make the sites more convenient and pleasurable.

To find out more about our use of cookies and details of how to reject or delete them, please visit our ‘Cookies’ page.

6. International transfers

The MG Car Club will not normally hold or transfer data outside the European Union other than to exchange information with trusted third parties to provide specific member services. Data that includes the personal data of a single data subject may be so transferred only where the data subject has explicitly agreed to such transfer.

7. Security

The MG Car Club has security measures in place to protect against loss, misuse and alteration of your personal information under MG Car Club control.

All supplied sensitive/credit card information is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our Payment gateway provider’s database only accessible by those authorized to access such systems. However, no data transmission of the Internet can be guaranteed to be 100% secure and, whilst the MG Car Club strives to protect your personal information, it cannot guarantee the security of any information you transmit, and you do so at your own risk. Once the MG Car Club receives the transmission, it will use its best efforts to ensure its security.

8. Subject rights and Access requests

You have a right to know about the personal information the MG Car Club holds about you. You also have a right to have your data corrected or deleted. Please address all of your requests and/or queries about data held on you by the MG Car Club to:

The General Manager
The MG Car Club
12, Cemetery Road
Abingdon
Oxfordshire  
OX14 1AS

info@mgcc.co.uk